efangelist

putting the FAN in evangelism – spreading your messages by daring to share what you are a FAN of

How to prepare an effective short presentation – quickly ( Pt 1/3)

You may think that preparing a short presentation is easier than preparing a longer one – but it can actually be a lot harder.

TB Social Media KLT

Harder to decide from the mass of information you have – what to include and what to cut.

Harder to make an impact in a shorter time.

Harder to not rush to fit into the shorter time. When you rush you often lose your audience!

Harder to not run out of time – where you often just have to “stop cold”  and cut your presentation short before you are ready to finish.

Here are some tips to make things a bit easier – to help you plan and deliver your short presentation effectively.

As I have written in previous posts – I am a big fan of post-it notes. (I don’t have shares in post-it notes. I am a convert after I tried a technique I learned from Garr Reynold’s Presentation Zen.)

post-its

I used to think my presentations were too big for the Presentation Zen style – until I became a convert.

Link at the end of this post!

Post-its are especially helpful when  you prepare a short presentation – and when you have to prepare quickly.

The small size of the post-it offers “forced simplicity”. You have to limit your content.

post-it pres 1

I advise you use:

1. the rule of 3s where appropriate (if you have 2 or 4 points – use 2 or 4)

2.parallel structure – where you use words in the same form – e.g. below all three things are nouns – visibility, variety and credibility

3. the sound of words – the –ity and –ety endings to the words – “sound right” and make your messages memorable. Plus the two first words start with V.

On reflection, I suppose I could have made the last word Veracity 🙂

I was experimenting and working under time pressure to test these techniques.

Those three  sound-alike words in parallel structure are easy to remember.  They sound like they should go together!

post-it pres 1

You choose 3 points to make – and then you add (minimal) detail with other post-its.

You build your presentation.

post-it pres 2

Then you time your presentation.

You practice out loud to see how long your presentation runs. You practice talking to your slides. That’s another advantage of the simple post-it notes – you just talk to and add to  the main points. You don’t have to read long sentences. When we prepare straight into PowerPoint or Keynote – we often write in longer sentences.

That’s why I love the enforced simplicity of  post-it notes.

practice preso in room

Practise out loud! Don’t just read your slides in your head. When you practise out loud you get a more accurate sense of how long your presentation will take.

Not enough presenters practise delivering their presentations out loud. Even fewer time their presentations to make sure their presentations will “fit” within the time frame you are given.

Then you simply adjust and shuffle and trim  your post-it points to fit the time allowed.

Because it’s so easy and fast  to write words on post-its (rather than working in PowerPoint or Keynote), you should plan on paper first rather than getting bogged down in PowerPoint or Keynote.

Then after you have timed and trimmed you presentation – THEN you put it in PowerPoint or Keynote.

So to sum up:

1. Prepare with post-its

2. Practice out loud

3. Shuffle and trim your post-it points to fit the time allowed

Then you can start designing in PowerPoint or Keynote – not before!

In the next post I’ll share you to avoid other common problems presenters face – especially a great tip from my old TV bosses.

TB headline technique

When we needed to trim our TV stories,  they advised to cut from “near the end” – but not at the end. Make sure you leave time for an effective  finish! End with impact.

And here’s the link to the post about how Garr Reynold’s Presentation Zen got me hooked on the power of the enforced simplicity of post-its. Very Zen!

A great presentation lesson from Presentation Zen

———

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everest

I blog about fun pop culture stuff as well as more serious  business communication tips.

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These days, lots of people and organisations need help with how to COPE with too much work, too much information, too many meetings, delivering difficult news, business writing etc.   I  like to help people COPE.

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2 comments on “How to prepare an effective short presentation – quickly ( Pt 1/3)

  1. Rod Cunich
    March 16, 2014

    This is a beauty

    From: efangelist <comment-reply@wordpress.com> Reply-To: efangelist <comment+p6qwn0fd3o9n4ctks7qz0zk@comment.wordpress.com> Date: Sunday, 16 March 2014 3:44 pm To: Cunich Rod <rod@cunich.com.au> Subject: [New post] How to prepare an effective short presentation quickly (Part 1)

    efangelist posted: “You may think that preparing a short presentation is easier than preparing a longer one – but it can actually be a lot harder. Harder to decide from the mass of information you have – what to include and what to cut. Harder to make an impact in “

  2. efangelist
    February 26, 2015

    Reblogged this on efangelist.

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